For the first time, the NSW Palliative Care Volunteer Managers Conference will be held concurrently with the state conference.

We believe we have crafted a program that will suit all volunteer managers whether they have years of experience or have come more recently to their role. We look forward to seeing you in person at the conference, kicking off at the Welcome Reception on Monday evening.

We encourage anyone who manages, coordinates, or oversees volunteers active in palliative or end-of-life care to attend. While our professional network is centred on NSW, volunteer managers from interstate and overseas are most welcome.

Please contact Kate Bowman, Manager, Volunteer Services Support Program for registration details as you will need a special access code. If you already have the code, you can click on the registration button on the top right of the webpage to proceed. Please note registration to the Volunteer Managers Conference does not include a ticket to the gala dinner. Volunteer Managers Conference attendees will have an alternate dinner option (TBA).

Special thanks to the Volunteer Managers Conference organising committee for their many hours of work pulling this together – Kylie Clark, Sarah Potter, Jacqueline Martinez, and Maree Montgomery.

Monday 19 October

Welcome Reception

1:00pm Registration opens
5:30pm Welcome Reception Commences

Marble Foyer

7:00pm Welcome Reception Concludes

Please note this program may be subject to changes.

Tuesday 20 October

Conference Day 1

8:30am Registration opens
9:00am Welcome to Country

Main Conference Opening Plenary

Culture, Connection and Voice

10:30am Morning Tea
11:00am Nepean Therapy Dogs
12:00pm Storytelling at end of life: Evaluating the establishment of volunteer-led biography programs in palliative care

Prof. Megan Best and/or Jessica Gerais, University of Notre Dame

12:30pm Lunch
1:30pm Trust Before Tasks: Engaging Diverse Communities in Palliative Care Volunteering

Dipti Zachariah, Associate Director – Patient and Carer Experience, Western Sydney Local Health District

This session will explore how trust, relationships, culture, and communication shape engagement with culturally and linguistically diverse communities in palliative care.

It will consider practical approaches to building meaningful community connections, engaging patients and families, and recruiting a volunteer workforce that better reflects the diversity of the communities we serve.

3:00pm Afternoon Tea
3:30pm Measuring Change Workshop: Understanding and Evidencing the Impact of Palliative Care Programs

Melanie Liddell, Social Impact Manager, Volunteering WA

Understanding and evidencing impact is an important of strengthening programs and demonstrating the difference they make. However, knowing what to measure, what evidence to collect, and where to start can feel challenging.

This interactive workshop will support participants to explore how they can better understand the impact of their programs by identifying intended outcomes, developing meaningful indicators, and selecting practical approaches to collecting evidence.

Using examples from palliative care contexts, such as music therapy and Jolly Trolley programs, participants will explore how small, achievable approaches to data collection – including stories, reflections, observations and creative methods – can build a clearer picture of change.

4:30pm The Impact of Palliative Care Volunteers

Dr Trish Mackey, Charles Sturt University and Kate Bowman, Volunteer Service Support Program Manager, PCNSW

Hear findings from our research as participated in by palliative care volunteer services in NSW

5:00pm Day One Concludes
6:00pm Volunteer Manager Dinner

 Venue TBA (at own expense)

Please note this program may be subject to changes.

Wednesday 21 October

Conference Day 2

8:30am Registration opens
9:00am The Expert Nobody Consulted Workshop: Influence without permission – building the case for volunteer engagement in palliative care

Tracey O’Neill

You are the expert in volunteer engagement. You may not hold the title or the position on the organisational chart, but volunteering allows you to connect with your community in a way no one else in your organisation can. You know how it contributes, and you know what changes for the people it reaches.

The systems that stand in your way were built by other people, often for reasons that made sense at the time, and with them, reporting gets designed around what is easy to count. The people deciding where resources go have never been shown what volunteering contributes, so it never becomes a priority.

You have more power to shift this than you might realise. This workshop is about finding that power and using it, without waiting for an invitation.

10:30am Morning Tea
11:00am The Expert Nobody Consulted (cont.)
11:30am Wisdom, Learnings, and Research from our Network

The missing piece – the value of palliative care volunteers

Janet Pearce, FWLHD.

Analysis of Patients’ Experiences in Community Palliative Care Using the ConsideRATE Tool

Maree Montgomery, MLHD.

Reflections on the Impact of Music Therapy for palliative patients on a mixed medical acute ward

Kylie Clark, NBMLHD.

12:30pm Lunch
1:30pm Training Resources Swap Meet

This is a session for us all to participate and learn from each other.  We want you to bring your favourite training resource along to share with others and give a little explanation about why you think it is so valuable when training your palliative care volunteers.

It may be:

  • A couple of powerful great slides
  • A short video
  • A scenario/patient story
  • A written reflection
  • A practical hands on exercise that you do in training with volunteers.

Share with us the resource that:

·         Packs a punch

  • Communicates effectively
  • Speaks strongly to the role of a palliative care volunteer
  • Has a strong response from trainees.

And let’s discuss!

2:30pm Main conference closing keynote
3:00pm Farewell Afternoon Tea

 Banquet and exhibition area

3:30pm 2026 State Conference Concludes

Please note this program may be subject to changes.